Using a recycling bin to dispose of your paper records does not mean your private information is safe.
The best way to destroy confidential documents is to shred them.
You are still helping the environment, however the documents are securely shredded first and then recycled.
The bins provided by a recycling company are very different to the ones provided by a shredding company.
The recycling bins are open containers easily accessible by anyone passing by the bins.
The minute you place confidential documents in a recycling bin you may have violated privacy laws. Simply putting them into a recycling bin is not taking reasonable steps to protect private information about your customers, suppliers, employees etc.
Shredding bins on the other hand are lockable and hold any confidential documents securely until they are destroyed.
Problem: Most businesses have a bin next to the copy machine. Now, think how often you make a copy that has an error on it or there is some other issue with it. Unfortunately the normal reaction would be to put it in the bin next to the copier. HUGE MISTAKE They should go into a lockable security bin, not the recycling bin.
Solution: You first need to establish a SHRED ALL policy in your business. This is a great way to protect your business information and be compliant with privacy laws. What this means is that EVERY piece of paper thrown away must be shredded. This takes away the good or bad judgement of your employees.
Place a lockable security bin next to the copy machine and throughout your office.
Even if your team is working from home this rule should still apply.
SecureM can deliver a lockable security bin service to your home office so you are able to still keep compliant.